Sustainability

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Compliance

In order to put its management philosophy into practice, we at the Kyowa Hakko Kirin Group (hereafter referred to as “Our Group”) act based on its Core Values and with high ethical standards, and aim to be a corporate group trusted by society. Regarding compliance as the foundation of all our corporate activities, we have established organizational structures and rules that help us comply with all laws and ordinances, internal and external guidelines and rules, and social conventions.
In January 2016, we established the Kyowa Hakko Kirin Group Compliance Policy to define our legal and ethical responsibility concerning our relationship with society and employees, compliance with rules and regulations, respect for human rights, preservation of the environment, and information management. Furthermore, in October 2016, we established the Kyowa Hakko Kirin Group Code of Conduct, which defines concrete actions that should be taken by each officer and employee under the Compliance Policy.
Both the Compliance Policy and the Code of Conduct have been translated into English, Chinese and the languages of countries in which our sites are located to ensure that they are instilled in all Group officers and employees around the world. In 2017, we implemented a Group-wide training program, through which employees’ consent to comply with the Code of Conduct was obtained.

Internal Reporting System

Our Group has in place a whistle-blowing contact point in order to prevent, detect at an early stage, and correct acts that contravene the Kyowa Hakko Kirin Compliance Policy and the Code of Conduct, as well as acts that seriously damage the brand value of the Kyowa Hakko Kirin Group.
In order to improve the usability of the whistle-blowing system, we established an external contact point as well as an internal contact point operated by a female staff member. In addition, we have introduced a mechanism under which a report about a board member is passed directly to a company auditor. In 2017, we completed installation of the global whistle-blowing system, allowing direct reporting from any overseas subsidiary to the head office in Japan. The whistle-blowing systems are operated under internal rules that explicitly require informants and those cooperating with related investigations to be protected.
In 2017, there were 29 whistle-blowing cases in Japan.

Compliance Training

Our Group is committed to fostering employees and an organizational culture capable of responding to changes in social norms. As part of our efforts, we offer a variety of educational programs, such as group training and e-learning courses.
Programs offered in 2017 were focused on “Core Values and Code of Conduct,” “human rights,” “information security,” “dealing with crises,” and more. For our Group’s executives, we hold lectures on such themes as due care of a prudent manager. We also organize corporate ethics lectures on the themes of compliance and organizational misconduct, and our Group’s Core Values and Code of Conduct by inviting external lecturers.

We monitor the state of compliance at each Group company through various incident reports, employee awareness surveys, the whistle-blowing system, and participation rates in our educational programs and the comprehension test results of attendees. The findings are utilized to improve our compliance system, rules and training programs.
In addition, we participate in the annual Awareness Survey of Human Rights and Compliance implemented by the Kirin Group in order to survey all of our domestic Group employees and utilize the survey results for further improvements.

Major training program themes
(For Kyowa Hakko Kirin Group companies in Japan)

  • Kyowa Hakko Kirin Group’s Core Values and Code of Conduct*1
  • Whistle-blowing system*1
  • Prevention of corruption*1
  • Response to laws on transparency in Europe and the U.S.*2
  • Japan Pharmaceutical Manufacturers Association (JPMA) Code of Practice
  • Safety management of drugs
  • Handling obtained information on safety management of drugs*3
  • Human rights and compliance (LGBT, Dowa)
  • Handling targeted-attack emails
  • Environmental activities and their significance for our Group

*1 Conducted across the entire Group including overseas subsidiaries and business sites

*2 Conducted at Kyowa Hakko Kirin

*3 Conducted at Kyowa Hakko Kirin and Kyowa Medical Promotion



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